Tuross Head Country Club Fishing Club Bylaws
Adopted August 2014, amended January 2017
The Club will be known as Tuross Head Country Club Fishing Club Sub Club (Hereinafter called ”The Club”).
a) To promote, organize and encourage the sport of fishing and to establish bonds of friendship between persons interested in fishing.
b) To improve the fishing knowledge of members by meetings, competitions and social gatherings.
c) To co-operate with other bodies whose activities or objectives are similar to those of the Club.
a) All members of the Tuross Head Country Club Ltd (Hereinafter called “THCC”), shall be entitled to make application to become members of The Club. THCC will forward the application to the Club Committee for final approval.
i) A person shall not be admitted as an Adult or Junior Fishing Club Member unless that person is elected to membership by The Club Committee or by a duly appointed election committee of The Club.
ii) The Club Committee may reject any application for membership without assigning any reason for such rejection.
b) The application shall be in such form as the THCC, in consultation with The Club Committee determines from time to time.
c) The membership of The Club shall be divided into the following categories:
i) Adult members and junior members.
ii) Life members as elected in accordance with Section 14 in these Bylaws.
a) Annual subscriptions and other payments payable by members of the Fishing Club shall be such as the Committee may from time to time prescribe.
b) All subscriptions shall be due and payable on the 30th of June in each year to the THCC.
c) Any person who has not paid his or her subscription by the 31st of July in each year shall cease to be a member of The Club.
d) Any person who has resigned or been removed from membership of The Club or THCC must re-apply for membership in accordance with section 2 of this By Law
4. The Club Year
a) The Club shall coincide with the financial year of the THCC.
5. The Club Committee
The Club Committee shall consist of the following office bearers:
Three (3) Committee member
***Duties of the members of the committee are outlined here.
6. Annual General Meeting
a) The Annual General Meeting shall be held during the month of August each year.
b)Notice of the Annual General Meeting shall be communicated to members eligible to vote (All financial members are eligible, except those under the age of 18 years) twenty eight (28} days before the scheduled date.
c) Any notice of motion to be raised at the Meeting must be in the hands of the Secretary twenty one days (21) before the meeting date. All voting members are to be informed of any notice of motion, fourteen (14) days before the meeting.
d) The business of the Annual General Meeting shall be as follows:
i) Opening of the meeting, including the recording of attendance and apologies.
ii) To confirm the minutes of the previous Annual General Meeting.
iii) To receive and consider the Presidents report.
iv) To receive, consider and adopt the Treasurer’s Audited Financial Report.
v) To conduct the ballot for the Club Committee.
vi) To appoint an auditor for the coming year.
vii) To deal with any further business of which due notice has been given.
viii) Closing remarks.
e) At every Annual General Meeting of the Club, the office bearers shall retire from office, but if nominated shall be eligible for re-election.
f) Should those nominations prior to the meeting fall short of the required number, they shall be declared elected at the Annual General Meeting. The balance required to fill the remaining office bearer positions shall be nominated, seconded and elected at the Annual General Meeting in the prescribed manner. (see Section 10).
7. Committee Meetings
a) Committee meetings shall be held once a month.
b) The Chair will be the President, in his/her absence the Chair will be the Vice President.
c) Five (5) members shall form a quorum.
d) Should any member be absent for three (3) consecutive meetings, without reasonable grounds, his/her seat shall be declared vacant and the Committee may co-opt a member subject to the provisions of Section 10d.
8. Emergency Committee Meeting
An emergency committee meeting may be called at any time at the request of the President or Vice-President. Action taken to deal with the emergency will be reported to the next meeting of The Club Committee.
9. Special General Meeting
a) A Special General Meeting may be called by the Secretary when requested to do so in writing by eight (8) members.
b) Fourteen (14) days’ notice of such meeting must be communicated to all eligible members and stating business ,time and place of meeting advertised.
a) The election of office bearers shall be at the Annual General Meeting, subject to clause Nominations on the prescribed form for positions on The Club Committee shall be submitted to the Secretary no later than fourteen (14) prior to the date of the Annual General Meeting.
b) list of nominations received shall be posted on the Notice Board at least seven (7) days prior to the meeting.
c) When a ballot is required to fill a position, the Chair will appoint a Returning Officer who will distribute
ballot papers, collect them, count them and report to the Chair who will announce the results. In the event of an equal number of votes being recorded for a given office, a draw shall be made to decide the successful candidate. Ballot papers will then be destroyed.
d) If any position remains unfilled after the Annual General Meeting or a casual vacancy occurs, The Club Committee may co-opt a member to that position or a Committee member may hold two (2) positions until the next Annual General Meeting.
11. Conduct of Meetings
a) The President, if present, shall be the chair at all meetings. In his absence the Vice-President shall be the chair. In the absence of both, the members present shall elect a chair from amongst their number.
b) The Chair shall have a casting vote in addition to a deliberative vote, except to decide a secret ballot held for the election of bearers.
c) To be eligible to stand for office and to vote at any meeting of the Club, members must be financial and meet the conditions of Section 2.
d) The President shall be an ex-officio member of all sub-committees.
a) Annual General Meeting—15% of eligible members
b) Special General Meeting—15% of eligible members
c) The Club Committee Meeting—5 members
d) Sub-Committee Meetings—2 members
e) Emergency Committee Meeting—3 members of the President, Vice-President, Secretary and Treasurer.
A Patron may be appointed from time to time by a Special or Annual General Meeting.
14. Life Members
a) Any member in the view of the committee, who has rendered outstanding service to the Club may be nominated by two (2) members for life membership.
b) The life membership shall be conferred if 75% of members present at an Annual General Meeting or Special General Meeting so decide.
c) A life member shall be entitled to all the privileges of the Club without being obliged to pay the annual subscription.
d) No more than one (1) life member shall be appointed in any one (1) club year.
15. Disciplinary Procedures
a) The Club Committee shall have the power to reprimand, suspend or expel any member who conduct themselves in a manner considered to be injurious or prejudicial to the character or interests of the Club; or whose actions may be considered by the Club Committee as likely to bring discredit to the Club, THCC, or the sport of ﬁshing.
b) Prior to any action being taken, the member must be given the opportunity of appearing before The Club Committee after being given due notice. lf the member fails to appear without good reason, the Club Committee shall consider the complaint in the member’s absence.
c) Details of any disciplinary action taken against the member shall be forthwith reported to the THCC.
a) To alter these Bylaws, a resolution must be presented at an Annual General Meeting or Special General Meeting. Notice of the resolution must be communicated to all members according to sections 6 (b) and 9 (b) of these Bylaws.
b) To be accepted, the resolution must be passed by a majority of not less than 75% of eligible voting members present at the meeting.
a) The Club may be dissolved by a vote of four fifths majority of members present at a Special General Meeting properly convened to consider such decision.
b) In the event of dissolution of The Club, all assets shall be transferred to the THCC.